Privacy statement

Who are we?

Dutch Family & Business Office is a trade name of Van de Meeberg Meijer & Bergman BV and its core activities are advising and supporting Financial Advice, Wealth Advice, Inheritance Advice, Accountancy and Tax Advice. In providing these services to clients, we process a wide range of personal data. Our contact details are:

Telephone: M +31 (0) 625153046

E-mail: info@vdmmb.nl

Website: www.vdmmb.nl  

Postal address: Noordersingel 1, 9401 JV Assen

Why this statement?

We are responsible for protecting your personal data as much as possible. In doing so, we must comply with the requirements of the privacy regulations. Among other things, we want to be transparent about the types of data we process, the purposes for which we process data, with whom we share data and what rights you have regarding your own data. In this Privacy Statement, we inform you about this. We process your personal data in accordance with the Dutch Personal Data Protection Act (Wbp).

We have reported the processing of personal data of our business relations to the Dutch Data Protection Authority (CBP). This notification has been registered under notification number M00002558. You can consult the notification register at www.cbpweb.nl.

Do you still have questions after reading this document? Please do not hesitate to contact us.

Wherever we write or refer to "your data", we naturally mean the data of your relatives etc., unless expressly stated otherwise. unless expressly stated otherwise.

Types of data

We process (potentially) the following personal data from you:

• contact details, such as name, address, place of residence, telephone number and e-mail address;
• Age, sex, marital status;
• Data relating to passport, driving licence or other proof of identity (sometimes we ask for a copy of an identity document);
•    Data on employment, income, occupation and employer;
•    Data on financial situation, assets, and any debts;
•    data on current financial products, such as bank accounts or insurance policies;
•    special personal data, e.g. health (in some cases);
•    data on any criminal offences, fraud aspects (if relevant);
  data on submitted claims/claims history.

The above data is not applicable in all cases. We process only those data which are necessary in order to give proper advice.

When we process health or criminal data, we do so with great care, and usually only with your consent.

Purposes of data processing

We process your personal data for the purposes of the following activities in our company, among others:

• Assessing and accepting potential customers;
•    Managing our relationship with (potential) customers;
•   The conclusion and execution of agreements;
•   Carrying out (targeted) marketing and promotional activities in order to establish, maintain or expand a relationship with a (potential) customer;
•   Meeting legal obligations;
•   Managing and expanding our customer base;
•   sending of newsletters or information of a specific nature.

We process the personal data of your and your family members exclusively for the purpose of executing a contract. For income and pension insurance, we may approach the employee around the retirement date to offer our services regarding the conversion of the pension capital into a pension benefit. We will never use your employees' personal data for marketing purposes or other promotional activities.

Legal grounds for processing data

We use at least one of the following grounds for processing your personal data:

•   the execution of an agreement for a financial product or service;
•   To be able to comply with a legal obligation incumbent on us, for example, to fulfil our legal duty of care during the lifetime of a financial product created through our mediation or to comply with legal time limits for the retention of data;
•   the explicit consent you have given to process data for specific purposes. You can withdraw this consent at any time;
•   for the protection of our legitimate interests in the context of our business operations or those of a third party.

In doing so, we always weigh up your interests against ours. Our interests include the careful execution of agreements with you, maintaining and possibly expanding our customer relationship through direct marketing and/or profiling for marketing purposes.

Storage and retention period of personal data

We only store your personal data for as long and as far as we need them. We keep the data we need at least for the duration of our relationship or agreement. If our relationship or agreement ends, we will retain the data for the statutory retention period applicable to us or for as long as we can be held liable on the basis of our advice, if that period is longer than the statutory retention period. Our liability is limited via the Advisory Conditions.

Information, amendment and objection

You have specific rights regarding the processing of your personal data. You (or your family members) can always contact us about this.

This certainly applies to the following topics as well:

if we process your personal data;

•   the way we process your personal data;
•   access to the personal data that we process about you;
•   objections to the processing of your personal data;
•   Adjustment of your personal data if they have been (possibly) incorrectly processed;
•   restriction of your personal data;
• deletion (erasure) of your personal data;
•   transfer of your personal data to yourself or another organisation at your request;
•   questions about the content of this Privacy Statement.

Please note that it may not be possible for us to meet a request in all cases. If this is the case, we will let you know with reasons.

Security of your data

We have taken adequate technical and organisational measures to secure your personal data.

Provision of data to third parties

We do not provide your personal data to others just like that. However, we may do so if you have given us your consent, if we are obliged to do so by law or by a court ruling, or if such disclosure serves the purpose of our processing of personal data.

In order to conduct our business and depending on the services provided to you, we may provide your personal data to the following persons or parties:

•   financial institutions (such as banks or insurers) with whom we apply for a financial product for you or with whom you have a financial product that we manage for you; or; where we accompany you during the lifetime of the product;
•   persons and bodies who must be informed pursuant to a legal obligation;
•   External parties that process data under our control and responsibility, such as our ICT service provider, accountants and payroll administrators (if applicable).

External parties that process personal data under our responsibility do so only for purposes and under conditions that we have agreed with them. This is recorded in written agreements.

The use of the website www.dfbo.eu

We have taken appropriate technical and organisational measures to secure your visit to and use of the website and to prevent misuse of your data. All persons who may take cognisance of your personal data on behalf of our company are obliged to observe secrecy about this.

Cookies

We use cookies on our website. Cookies are small text files that are placed on your PC, tablet or mobile phone by an internet page and/or a Flash application. This happens immediately when you visit our website.

These cookies are used to make our website function better and to analyse the use of our website. Where we ask you for your details on our website, this is in order to be able to answer a question properly or because you are registering for a specific service or service.

We only use this data internally and it is not shared with third parties. It concerns the following data:

•   the browser used (such as Internet Explorer, Chrome or Firefox);
•   the time and duration of your visit;
•   Which pages have been visited;
• error messages received by visitors.

We do not use tracking cookies. Tracking cookies are cookies that can track visitors as they browse other websites.

You can easily delete the cookies placed on your PC, tablet or mobile phone manually by deleting your browser history within your browser settings. Deleting cookies in the browser may affect the enjoyment of our website. If you want to change your settings, please go to your browser's manual

Amendments to the Privacy Statement

It is possible that we change this Privacy Statement in the future. You will always find the most current statement on our website.

Contact form

If you fill in the contact form on our website or send us an e-mail, the data you send us will be kept as long as is necessary according to the nature of the form or the content of your e-mail for a complete response and handling.

Social Media buttons

Social media buttons are included on our website. By doing so, the operators of these services collect your personal data. You are responsible for clicking on these buttons and thus disclosing your personal data to the managers of these services. This happens outside our sphere of influence; we are therefore not liable for this.

Third party websites

This privacy statement does not apply to third-party websites that are linked to our website. We cannot guarantee that these third parties will handle your personal data in a reliable or safe manner. We recommend that you read the privacy statements of these websites before using them.

Amendment of this Privacy Statement

We reserve the right to make changes to this statement. If you consult our privacy statement regularly, you will be aware of these changes.

New developments and unforeseen cookies

The texts on our website may be changed at any time due to ongoing developments. This also applies to our cookie statement. Therefore, please read this statement regularly to stay informed of any changes.

Your rights

You can let us know if you do not want us to process your personal data for marketing purposes. We will then ensure that we do not approach you again for services or products other than those you have already purchased from or through us. You may notify us of this in writing to: The management of Van de Meeberg Meijer & Bergman BV, Noordersingel 1, 9401 JV Assen